PrintToVV

Print To VisualVault PDF

Overview

Learn about which operating systems support PrintToVV, how to install PrintToVV, and how to use the PrintToVV application (Login, Folder Selection, Logging).

Objective

PrintToVV is an application which allows users to effectively save content, often from a traditional document format, directly into a the VisualVault Document Library for upload and document management.

Description

Key Functionality

• By default, PrintToVV is installed to the Program Files (x86)\VisualVault directory on your computer, unless the installation method chooses a different directory.

• PrintToVV is made up of:

  • Virtual Printer Driver: Registers a new printer with Windows (e.g., named “PrintToVV”). Instead of printing to a physical printer, users will select this driver, which then uploads the document (as a PDF) directly to VisualVault.

  • VisualVault Rest API: Sends the document to your API.

  • Application: Monitors output from the driver and performs additional actions such as saving and indexing.

Supported Versions

The following table is a list of PrintToVV releases and the versions of Windows they're supported on:

Installation

As a User,

1. Download and Run the Software: PrintToVV

2. Finalize Installation: Follow the installation prompts until the installation is complete.

   1. Click Install

      

   2. Click Finish

      

Print to VisualVault

To Print to VisualVault, you must select the "VisualVault PDF" printer driver within other applications' print functions.

1. Open the document you want to save. This could be a webpage, Microsoft Document, JPEG image, or any other file you can print.

2. Select File > Print

3. Choose Visual Vault PDF from the "Printer" dropdown menu. If it's not immediately visible, look for "See more..." to find it.

4. Click Print

   The Document ready to upload modal will open.  

5. Login:  Enter your Site URL and click Login. The first time you login, you will need to enter your user-specific API Key/Secret credentials given by your organization’s Administrator. This will save for future use.

   1. Auth Mode: Web Login

      

      1. For Auth Mode, choose WebLogin

      2. Click Login and the application will open your web browser to complete Single Sign On (SSO) authentication.

      3. View the success message and click Open Application to continue.

      

   2. Auth Mode: ApiKey

   3. 

      1. For Auth Mode, choose ApiKey

      2. Open Settings ⚙

      3. Enter your user-specific API Key/Secret credentials

         1. To find your user-specific API Key / Secret credentials, request from your organization’s Administrator.

      4. Click Set API Credentials button

         

6. Folder Selection: Choose the destination within the Document Library where you want to save the VisualVault PDF, add Index Fields (if applicable), and click Upload.

   

   1. Expand the Document Library folder structure to select folder to upload file.

   2. Click the Refresh folders button if needed.

   3. Ensure that the Folder Selected displays the correct destination.

   4. Select the checkbox “Always use this folder?” to designate the default folder for future Print to VV operations.

   5. Select the checkbox “Add Index Data” to apply Index Fields configured in the Folder Properties.

      1. View and Edit the Index Data within the modal.

      2. Deselect this checkbox if there are no existing Index Fields in the Folder Properties.

7. Logging: Access records of PrintToVV operations include Upload Log, Error Log, and Print Folder.

   

   1. View Upload Log

      

   2. View Error Log

      

   3. Explore Print Folder

      

*Roles per Folder in the Document Library

Need help? Please contact your organization’s Administrator, for troubleshooting. If the issue remains unresolved, VisualVault Support is available to assist.