PrintToVV (Windows)

  • Actualizado en Aug 15, 2025
  • Publicado el Jul 22, 2025
  • 5 minuto(s) leído(s)
  • Holly Jackson
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Print To VisualVault PDF (Windows)

Overview

Learn about which operating systems support PrintToVV, how to install PrintToVV v6.1.exe, and how to use the PrintToVV application (Login, Folder Selection, Logging).

Objective

PrintToVV allows users to effectively save content, often from a traditional document format, directly into a the VisualVault Document Library for upload and document management.

Description

Key Functionality

  • By default, PrintToVV is installed to the Program Files (x86)\VisualVault directory on your computer, unless the installation method chooses a different directory.

  • PrintToVV is made up of:

    • Virtual Printer Driver: Registers a new printer with Windows (e.g., named “PrintToVV”). Instead of printing to a physical printer, users will select this driver, which then uploads the document (as a PDF) directly to VisualVault.

    • VisualVault Rest API: Sends the document to your API.

    • Application: Monitors output from the driver as well as performs further actions (saving, indexing, etc.).

Supported Versions

The following table is a list of PrintToVV releases and the versions of Windows they're supported on:

Operating System

PrintToVV v6.1

Windows 11

✅

Windows 10

✅

Windows 8/8.1

🚫

Setup Prerequisites

To successfully install and run PrintToVV, the components upon which the application depends must be installed onto the target computer. Get ready by finding your user-specific API Key / Secret credentials and installing .NET Desktop Runtime.

API Key/Secret

As a user, contact your organization’s Administrator* to request your user-specific API Key / Secret credentials from the Control Panel. The installation of the PrintToVV driver and application requires these credentials.

*The Administrator must be a member of the VaultAccess group or VaultAdmin group to access Control Panel > Admin Tools > Users.

As an Administrator,

  1. Hover over your name in the upper right-hand corner of the screen.

  2. Select Control Panel.

  3. Select the Admin Tools tab.

  4. Select Users.

  5. Click on User ID

  6. From the User Information, copy the existing API Key and API Secret. If none are displayed, click Generate New API Key/Secret button.

  7. Securely distribute the API Key/Secret to the user.

Installation

As a User,

  1. Prepare your device:

    1. Find your user-specific API Key / Secret credentials (request from your organization’s Administrator)

  2. Download and Run the Software: PrintToVV v6.1.exe

  3. Finalize Installation: Follow the installation prompts until the installation is complete.

    1. Click Install

    2. Click Finish

Print to VisualVault

To Print to VisualVault, you must select the "VisualVault PDF" printer driver within other applications' print functions.

  1. Open the document you want to save. This could be a webpage, Microsoft Document, JPEG image, or any other file you can print.

  2. Select File > Print

  3. Choose Visual Vault PDF from the "Printer" dropdown menu. If it's not immediately visible, look for "See more..." to find it.

  4. Click Print

    The Document ready to upload modal will open.  

  1. Login:  Enter your Site URL and click Login. The first time you login, you will need to enter your user-specific API Key/Secret credentials given by your organization’s Administrator. This will save for future use.

    1. Input your login credentials

      1. Select Settings

      2. Enter your user-specific API Key/Secret credentials

      3. Click Set API Credentials button

         

  2. Folder Selection: Choose the destination within the Document Library where you want to save the VisualVault PDF, add Index Fields (if applicable), and click Upload.

    1. Expand the Document Library folder structure to select folder to upload file.

    2. Click the Refresh folders button if needed.

    3. Ensure that the Folder Selected displays the correct destination.

    4. Select the checkbox “Always use this folder?” to designate the default folder for future Print to VV operations.

    5. Select the checkbox “Add Index Data” to apply Index Fields configured in the Folder Properties.

      1. View and Edit the Index Data within the modal.

      2. Deselect this checkbox if there are no existing Index Fields in the Folder Properties.

  1. Logging: Access records of PrintToVV operations include Upload Log, Error Log, and Print Folder.

    1. View Upload Log

    2. View Error Log

    3. Explore Print Folder

User Groups and Permissions

Action

VaultAccess

VaultAdmin

Owner*

Editor*

Viewer*

Get user-specific  API Key/Secret credentials from Control Panel

✅

✅

🚫

🚫

🚫

Install the PrintToVV v6.1.exe

✅

✅

⚠️

⚠️

🚫

Use Print to VV application (Login, Folder Selection, Logging)

✅

✅

✅

✅

🚫

*Roles per Folder in the Document Library

FAQ

Why do I need to contact my organization’s Administrator for the Setup Prerequisites?

You need to contact your organization’s Administrator to request your user-specific API Key / Secret credentials, which are required for logging in to the PrintToVV application.  An Administrator is typically a member of the VaultAccess or VaultAdmin group and can access Control Panel > Admin Tools > Users to retrieve and securely distribute these credentials.

What do I do if I see an error message during installation?

.NET Desktop Runtime is a feature that helps you run desktop applications built on the .NET framework. If not installed, then an error may occur when installing PrintToVV:

On your Windows computer, select Start > Settings > Apps > Installed apps. Check if you have .NET Desktop Runtime installed on your device.

To resolve the error message:

  1. Close the installer

  2. Install .NET Desktop Runtime

  3. Restart your device

  4. Reattempt the PrintToVV installation

Why can I not see all Document Library folders within my database from the Folder Selection tab?

You can only see folders that you have Owner or Editor access to.

Is it possible to select a folder for printing that I do not have ownership or editing permission for?

No, you cannot print to a folder location for which you do not have Owner or Editor permissions. Standard VisualVault Document Library security permissions apply. Please refer to the Document Permission Matrix.

Why did my document fail to upload, when I chose the "Add Index Data" option?

If you selected the "Add Index Data" option however there are no existing Index Fields in the Folder Properties, then the upload will not be completed.

What steps should I take if my document fails to upload, when I chose the "Add Index Data" option, due to no existing Index Fields?

If there are no existing Index Fields in the Folder Properties, then an Owner can assign Index Fields to a folder.

What is the document named when it gets uploaded?

If naming conventions are off, the file name will be the doc ID, otherwise the naming convention will be followed.

What would the file name be if it was an email being printed to VV?

When printing an email from MS Outlook, the file name will be “Mail - [Name] - Outlook”. Users can later edit the file name within the Document Library.

If you choose an XLS and used Print to VV, would the file in the Document Library be XLS or PDF?

The XLS document would print to VisualVault PDF.

Is this compatible with SSO?

Print to VV v6.1 is not compatible with SSO.

Can you use this for bulk purpose?  For example, if I had 1,000 documents in HTML format and I wanted them changed to PDF, could I use print to VV and could it be done in bulk to convert and upload all 1,000 documents?

PrintToVV is not intended to be used in that manner for bulk upload.

Need help? Please contact your organization’s Administrator, for troubleshooting. If the issue remains unresolved, VisualVault Support is available to assist.