Scope for HR Solutions

  • Actualizado en May 13, 2025
  • Publicado el May 1, 2025
  • 2 minuto(s) leído(s)
  • Holly Jackson
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Solution Offerings

Employee Records Management (HR-1)

Designed to support the efficient management of both active and terminated employee records and their associated onboarding documents, this solution will enable the client to create, track, search, and retrieve employee information from a centralized and user-friendly interface, improving accessibility and operational efficiency.

Compare Features

Feature

Description

Employee Records Management

(HR-1)

Employee Onboarding

(HR-2)

Competencies

(HR-3)

Implementation of Single Sign-On (SSO)

Single Sign-On (SSO) allows users to access multiple applications or services using a single set of login credentials, streamlining the authentication process and simplifying user experience.

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Document Library

A structured repository for storing and managing documents.

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Index Fields

Index Fields are user-defined fields displayed on the Document ID Card of each document, used to store document-specific data, are searchable through Advanced Search, and can drive business rules in workflows.

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Folder Views

A document view or folder view in VisualVault refers to a customizable display of documents within a selected folder, showing information according to the folder's settings, with access to the latest released or unreleased documents based on user permissions.

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Document Retention Management

Document Retention functionality allows users to set expiration periods for documents, with options to inherit parent folder rules, following the Client’s specific retention policies.

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Automation for Folder Creation/Updates

A VisualVault microservice to automate actions to (1) create an Employee Document Library folder upon initial creation of an Employee Master iForm in VisualVault, as well as to (2) update the existing Employee folder upon manual modification of an existing Employee Master iForm.

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Go-forward Document Uploading

Document upload in VisualVault can be done (1) via VScan, or (2) upload directly from within the Document Library interface.

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Employee Master iForm

The Employee Master iForm will contain basic information about the employee like first name, last name, date of birth, department, employment status, and employee unique ID.

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Form Data Dashboard

A Form Data Dashboard is used in VisualVault to allow users to display multiple records of form data and then allow them to view, update, or modify data for a selected Form ID Card or Form data instance.

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Landing Page

The landing page serves as the central hub within the database, providing users with quick access to essential tools, features, and data relevant to their role. It’s the default screen users see upon logging in, streamlining navigation and surfacing key information at a glance.

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Employee New Hire Packet Workflow

Facilitates the distribution of new hire paperwork to non-authenticated users, incorporating workflow for signatures and finalization.

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Electronic Signatures

Integration with Adobe Sign — a cloud-based, electronic signature solution that allows users to send, receive, and manage agreements digitally. It streamlines the signing process, eliminates paper-based workflows, and offers secure, legally binding agreements.

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HR Survey/Employee Audits*

HR Survey / Audits simplify and organize employee file preparation for audits. Key features include: Grouping all audit data into a single, centralized object; The ability to share audits with coordinators; Selection of employees for potential or confirmed audits; Quick retrieval of requested employee documents and linking them directly to

the audit; Viewing all audit-related documents from a single screen.

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Employee Search

Employee search allows managers to view only their direct reports and access each employee's documents in a side-by-side document viewer. It also includes a proxy view for VaultAdmin users to troubleshoot by viewing another user’s reporting structure, all accessible directly from the landing page.

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Secure Messaging Service*

The secure messaging service ensures the confidentiality, integrity, and traceability of all communications through robust security measures and user-friendly verification processes.

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Employee Competency Management*

Content coming soon.

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*Feature in development