Maintenance tasks in a database are automated processes aimed at keeping the database operational, protected, and performing efficiently. These kinds of tasks may typically include data integrity checks, index management, updating statistics, and regular backups to prevent data corruption and optimize performance.
The following maintenance tasks are configurable in Employee Records Management (ERM):
Maintenance Task | Description |
|---|---|
Migrate Employee Folders | Moves documents from legacy VisualVault employee folders into ERM-managed employee folders, with optional cleanup of emptied legacy folders. |
Document Retention | Soft-deletes employee documents whose retention period has expired (based on the configured retention start date and employee trigger date). Deleted documents go to the Document Destruction Approval list. |
Document Purge | Permanently purges documents that have been approved for destruction on the Document Destruction Approval page. Purges every revision of each approved document. |
VisualVault implementers configure the maintenance task and monitor logging; meanwhile customers can review and approve document destruction and exceptions.