---
title: "For health information managers: Finding a patient"
slug: "lda-patient-search"
tags: ["LDA", "Legacy Data Archive", "Healthcare"]
updated: 2026-11-10T18:48:25Z
published: 2026-11-10T18:48:25Z
canonical: "docs.visualvault.com/lda-patient-search"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.visualvault.com/llms.txt
> Use this file to discover all available pages before exploring further.

# For health information managers: Finding a patient

### Finding a Patient

Use the patient list to locate a patient and open their record.

1. Click in the **Search patients...** box in the upper-right corner of the **LDA Patients** page.
2. Type all or part of the patient's name or Patient ID.
3. Filter the search results by the patient’s gender, date of birth, etc.
4. Review the matching patients in the table.

| Field / Column | Description |
| --- | --- |
| **Patient ID** | The patient's identifier in the archive. |
| **First Name** | The patient's first name. |
| **Last Name** | The patient's last name. The list is sorted by this column. |
| **Patient Summary** | Shows **Yes** or **No**. |
| **DOB** | The patient's date of birth. |
| **Gender** | The patient's gender. |
| **Location** | The city, state, and ZIP code on file for the patient. |
| **Last Date of Service** | The patient's most recent date of service. |
5. Click **Details** in the patient's row to open their record.

![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/2026-11-10 Healthcare_LDA_LDA-Patients.png?sv=2026-02-06&spr=https&st=2026-11-10T22%3A27%3A18Z&se=2026-11-10T23%3A27%3A18Z&sr=c&sp=r&sig=s7LwLSRC0zALCUxGYo19TJ22SP1YvWvJTkk%2FKmNL%2FW8%3D)

To browse without searching, use the **Rows per page** menu and the page buttons at the bottom of the table. Click the refresh icon next to the page title to reload the list.

> [!NOTE]
> 🔍 **Troubleshooting Note:** If a patient you expect doesn't appear, check the spelling and try searching by Patient ID. Patients who have archived documents but no Master Patient Form record are added to the list by a scheduled overnight process, so a patient whose documents were archived today may not appear until the next day. If the patient still doesn't appear, contact your administrator.

---

## Need help?

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## Related

- [Legacy Data Archive (LDA)](/legacy-data-archive.md)