--- title: "About the Document Viewer" slug: "about-document-viewer" updated: 2026-09-08T22:23:20Z published: 2026-09-08T22:23:20Z canonical: "docs.visualvault.com/about-document-viewer" stale: true --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.visualvault.com/llms.txt > Use this file to discover all available pages before exploring further. # About the Document Viewer The Document Viewer lets you view, modify, annotate, redact, copy, save, and print documents stored in the Document Library. All the tools you need to manage documents — built directly into VisualVault. > [!WARNING] > **Note:** The tools you have available in the Document Viewer may vary. Please check with your organization administrator if you are missing something that you expected to see. --- ## Navigating to Document Viewer You can open the Document Viewer from the Document Library or any document list in VisualVault. 1. Locate the document you want to view in the Document Library or any document list. 2. Click the **View** action. - The Document Viewer may open in a new browser window. When it opens, you see the document displayed in the center pane, with a toolbar above it. - The toolbar shows the current zoom level and controls, along with tabs for **View**, **Annotate**, **Shapes**, **Insert**, **Redact**, **Fill and Sign**, and **Edit**. - The name of the open document appears at the top right, labeled **Current Document**. ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/2026-09-02 Document Viewer_thumbnails(1).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) > 🔍 **Troubleshooting Note:** If the view icon is missing, or the Document Viewer fails to open, this may indicate you need updated permissions. Please contact your organization administrator. --- ## Icon Glossary | Icon | Description | | --- | --- | | ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/image(439).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) | Menu | | ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/image(438).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) | Sidebar | | ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/image(437).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) | Save | | ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/image(436).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) | Burn Annotation | | ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/image(435).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) | View Controls | | ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/image(434).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) | Zoom Options | | ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/image(433).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) | Quick Zoom In | | ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/image(432).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) | Pan | | ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/image(431).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) | Select | | ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/image(430).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) | Merge Documents | | ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/image(429).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) | Index Fields | | ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/image(428).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) | Related Docs | | ![](https://cdn.document360.io/10763bcf-f13e-488f-9c3e-d6737c42ab5e/Images/Documentation/image(427).png?sv=2026-02-06&spr=https&st=2026-10-13T13%3A37%3A54Z&se=2026-10-13T14%3A37%3A54Z&sr=c&sp=r&sig=5x4eHO0Gi8TlHKPIrRjJdYYSJ%2Fp%2BgHLRl1IwxMx6k44%3D) | Comments | Repository of electronic files or documents that are organized into folders. Custom metadata fields can be created to assist in finding files and in driving the results of the workflow. Workflow can be utilized to control the publication of documents for use by users who have permissions to only view the documents. Record Retention Rules can also be configured to manage the lifecycle of documents. Users can search for a document based on metadata or by conducting a full text search.